How the management system works, job by job

Tills: With our built-in POS, sales are in real time.

The till is inside the management system: each receipt goes in as soon as you close it, and stock updates straight away. If the connection drops, the till keeps selling and sends everything as soon as it is back.

Without

Z CLOSING · TILL 1

DAY TOTAL .... ?
RECEIPTS ........ ?

Till 2: ask for the total

Today's salesupdated in real timeExample

Receipts issued94

Total sales€1,318.70

Units sold286

Voids/Reversals1

Last receipt at 10:42

Without it: the closing receipt to copy out, and the Till 2 total to ask for.

Compatible tills today: ESSEPIU (with Everest) and Zucchetti RistoQuick.

Where you find it: connected tills in every plan; our POS €25 a month per till

Warehouse: The supplier order prepares itself. You check and confirm.

The management system looks at what you sold, the stock you have and each supplier's delivery times, and proposes the quantities. You change what you want and confirm.

Without

order_week_v3_FINAL.xlsx

	A	B	C
1	Item	Qty	Notes
2	AA batteries	12?	ask
3	Adhesive tape	—	out of stock?
4

Order Proposal - 4 weeksExample

Proposed items24

Suppliers involved3

Description	Stock	Suggested qty
AA batteries, pack of 4	3	12
Adhesive tape 25 m	5	10
LED bulb E27	2	6

You press Confirm

Without it: the spreadsheet order_week_v3_FINAL.xlsx, full of question marks.

Where you find it: in every plan

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

You take a photo of the invoice or delivery note with the stock app: lines and prices fill in, you check and confirm. In Italy they also arrive automatically from the tax portal.

Without

Invoice_0412.pdf

Arrived by e-mail. To be copied out.

To be recorded

Supplier invoicesExample

Lines read24

Recognised23

To check1

Doc Date	Supplier	Document total	Status
03/10	Sample Supplier Srl	€186.40	Recorded
03/10	Sample Wholesaler Spa	€412.75	To check

Without it: the PDF that arrived by e-mail, to copy out and record.

You need an OpenAI key, paid separately. You choose the supplier yourself.

Also: Your accountant logs in with their own permissions.

Where you find it: separately, with the AI assistant, +€25 a month

Goods in: Photograph the delivery note: the goods receipt fills itself in.

With the Warehouse app you frame the supplier's delivery note. The receipt lines fill themselves in: you check and confirm them.

Without

Delivery note no. 418

lines to copy out by hand

Photograph the documentExample

Sparkling water 6x1.5 LEAN …0017 · Qty 24 · Lot L2609 · Expiry 09/2027

Still water 6x1.5 LEAN …0024 · Qty 12

Fish fingers, 10 pcsEAN …0031 · Qty 10 to be checked

Create document

Without it: the paper delivery note with lines to copy out by hand.

Optional AI feature: it needs a separate OpenAI key.

Optional, paid separately
Where you find it: separately, with the AI assistant, +€25 a month

People: Shifts built on the sales of each department.

The management system looks at the sales of each department, day by day, and suggests the shifts.

Without

Saturday shifts: who's in?? Ask in the group.

Suggested shiftsSaturdayExample

Department	Time slot	People
Tills	08-14	2
Tills	14-20	3
Sales floor	09-13	1
Sales floor	16-20	2
Warehouse	07-11	1

Calculated on each department's sales

Without it: the sticky note "Saturday shifts: who's in?? Ask in the group."

Where you find it: Standard and up, or as an add-on module

Cash: Every euro of cash has a name, a time and a signature.

From till to safe to bank. Whoever moves the cash signs with their PIN.

Without

Monday
Till 1: 1.240,00
Till 2: 1.420,00 ?

Operator Cash FlowExample

Takings from the till

Till 2, into the safe

€1,240.00

Operator PIN signature

M. BianchiSigned with PIN

Deposit recorded

Without it: the cash notebook, with the circled question mark.

You record it from your phone or from compatible automatic tills.

Where you find it: in Premium, or from €170 a month with connected tills and stock

Tills: With our built-in POS, sales are in real time.

Without

Z CLOSING · TILL 1

DAY TOTAL .... ?
RECEIPTS ........ ?

Till 2: ask for the total

Today's salesupdated in real timeExample

Receipts issued412

Total sales€7,836.20

Units sold1,604

Voids/Reversals3

Last receipt at 10:42

Without it: the closing receipt to copy out, and the Till 2 total to ask for.

Compatible tills today: ESSEPIU (with Everest) and Zucchetti RistoQuick.

Where you find it: connected tills in every plan; our POS €25 a month per till

Warehouse: The supplier order prepares itself. You check and confirm.

The management system looks at what you sold, the stock you have and each supplier's delivery times, and proposes the quantities. You change what you want and confirm.

Without

order_week_v3_FINAL.xlsx

	A	B	C
1	Item	Qty	Notes
2	UHT milk 1 l	48?	ask
3	Tomato passata	—	out of stock?
4

Order Proposal - 4 weeksExample

Proposed items48

Suppliers involved6

Description	Stock	Suggested qty
UHT milk 1 l	18	48
Durum wheat pasta 500 g	40	60
Tomato passata 700 g	12	24

You press Confirm

Without it: the spreadsheet order_week_v3_FINAL.xlsx, full of question marks.

Where you find it: in every plan

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

You take a photo of the invoice or delivery note with the stock app: lines and prices fill in, you check and confirm. In Italy they also arrive automatically from the tax portal.

Without

Invoice_0412.pdf

Arrived by e-mail. To be copied out.

To be recorded

Supplier invoicesExample

Lines read86

Recognised85

To check1

Doc Date	Supplier	Document total	Status
03/10	Sample Wholesaler Spa	€1,284.60	Recorded
03/10	Sample Dairy Srl	€612.30	To check

Without it: the PDF that arrived by e-mail, to copy out and record.

You need an OpenAI key, paid separately. You choose the supplier yourself.

Also: Your accountant logs in with their own permissions.

Where you find it: separately, with the AI assistant, +€25 a month

Goods in: Photograph the delivery note: the goods receipt fills itself in.

With the Warehouse app you frame the supplier's delivery note. The receipt lines fill themselves in: you check and confirm them.

Without

Delivery note no. 418

lines to copy out by hand

Photograph the documentExample

UHT milk 1 lEAN …0048 · Qty 48 · Lot L2410 · Expiry 03/2027

Plain yoghurt 125 gEAN …0055 · Qty 36 · Lot L2412 · Expiry 11/2026

Tomato passata 700 gEAN …0062 · Qty 24 to be checked

Create document

Without it: the paper delivery note with lines to copy out by hand.

Optional AI feature: it needs a separate OpenAI key.

Optional, paid separately
Where you find it: separately, with the AI assistant, +€25 a month

People: Shifts built on the sales of each department.

The management system looks at the sales of each department, day by day, and suggests the shifts.

Without

Saturday shifts: who's in?? Ask in the group.

Suggested shiftsSaturdayExample

Department	Time slot	People
Tills	08-14	3
Tills	14-21	4
Fruit & veg	07-13	2
Fresh counter	07-14	2
Warehouse	06-10	1

Calculated on each department's sales

Without it: the sticky note "Saturday shifts: who's in?? Ask in the group."

Where you find it: Standard and up, or as an add-on module

Cash: Every euro of cash has a name, a time and a signature.

From till to safe to bank. Whoever moves the cash signs with their PIN.

Without

Monday
Till 1: 1.240,00
Till 2: 1.420,00 ?

Operator Cash FlowExample

Takings from the till

Till 3, into the safe

€2,350.00

Operator PIN signature

L. FerriSigned with PIN

Deposit recorded

Without it: the cash notebook, with the circled question mark.

You record it from your phone or from compatible automatic tills.

Where you find it: in Premium, or from €170 a month with connected tills and stock

A day in your store. Each job at the right time.

Tills: With our built-in POS, sales are in real time.

Warehouse: The supplier order prepares itself. You check and confirm.

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

Goods in: Photograph the delivery note: the goods receipt fills itself in.

People: Shifts built on the sales of each department.

Cash: Every euro of cash has a name, a time and a signature.

Tills: With our built-in POS, sales are in real time.

Warehouse: The supplier order prepares itself. You check and confirm.

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

Goods in: Photograph the delivery note: the goods receipt fills itself in.

People: Shifts built on the sales of each department.

Cash: Every euro of cash has a name, a time and a signature.

Outside the shop

In 30 minutes we'll show you the real management system, on a business like yours.

We'll call you back

Where do you want to go?

A day in your store. Each job at the right time.

1Tills: With our built-in POS, sales are in real time.

2Warehouse: The supplier order prepares itself. You check and confirm.

3Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

4Goods in: Photograph the delivery note: the goods receipt fills itself in.

5People: Shifts built on the sales of each department.

6Cash: Every euro of cash has a name, a time and a signature.

1Tills: With our built-in POS, sales are in real time.

2Warehouse: The supplier order prepares itself. You check and confirm.

3Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

4Goods in: Photograph the delivery note: the goods receipt fills itself in.

5People: Shifts built on the sales of each department.

6Cash: Every euro of cash has a name, a time and a signature.

Outside the shop

We'll call you back

Tills: With our built-in POS, sales are in real time.

Warehouse: The supplier order prepares itself. You check and confirm.

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

Goods in: Photograph the delivery note: the goods receipt fills itself in.

People: Shifts built on the sales of each department.

Cash: Every euro of cash has a name, a time and a signature.

Tills: With our built-in POS, sales are in real time.

Warehouse: The supplier order prepares itself. You check and confirm.

Invoices: Supplier invoices go in without retyping. If a price doesn't add up, we flag it.

Goods in: Photograph the delivery note: the goods receipt fills itself in.

People: Shifts built on the sales of each department.

Cash: Every euro of cash has a name, a time and a signature.